HR Policies, Procedures, and Regulations

Employers need to “furnish” employee W-2 forms by January 31st.  That means that the forms must be properly addressed and mailed before that due date.  You can also hand them out in person by that date.  Failure to furnish the W-2 forms by the deadline can result in fines.

Must the Form W-2 report the value of employer-provided health plan?  The Patient Protection and Affordability Care Act of 2010 (PPACA)- sometimes referred to as Obamacare- requires this, however the IRS announced that it will not be required for 2011 reporting.  Be sure to add this for your recordkeeping from here forward.
http://www.irs.gov/newsroom/article/0,,id=228881,00.html

Can I provide W-2 forms electronically?  Yes, if you meet the IRS requirements:
http://www.irs.gov/faqs/faq/0,,id=199592,00.html

Who must file Form W-2?  Every employer who pays an employee, including non-cash payments, must file a W-2 for every one of those employees.  See the IRS for further details:
http://www.irs.gov/instructions/iw2w3/ch01.html

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