What is an EEO-1 Form?

Diversity Report Required: Do you know the ethnic makeup of your employees?  By law, you might be required to track this information.  September 30th is the deadline for filing the EEO-1 form for companies with 100 or more employees.  The Equal Employment Opportunity Commission (EEOC) uses this information to track diversity stats for your business. Steps …

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Is your company leaking personal data like Facebook?

Facebook has once again come under some heat for the possible compromising of personal information from its customers.  Facebook permits secondary access to accounts, which allows 3rd parties to display ads, applications, and the like.  Apparently there was a flaw in the system, allowing those 3rd party users to access far more than they were supposed to, …

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What do I need for OSHA safety compliance?

OSHA safety compliance is essential for any business, non-profit, or ministry.  Regulations vary widely, depending on your industry, location, and size, but there are some essentials that all should consider: 1. Safety signs, labels, and tags 2. Safety supplies 3. Safety posters 4. Safety reporting and manuals 1. Safety signage:  Every organization needs basics like …

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Is your Business ready for an Earthquake?

Are you prepared for an earthquake or other natural disaster?  Your business should plan ahead for a natural disaster, considering the safety of 1)customers, 2) employees, and 3) records. Customer and Employee Safety: Be sure that you are ready in the following areas: 1. Basic protection- smoke detectors, fire extinguishers, first aid kits, Haz-mat spill …

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What is an OSHA Form 300 and why do I have to post it?

Required posting of injury report.  All employers with 10 or more employees must post an OSHA Form 300a in a prominent area at their facilities.  This form reports all of your workplace injuries for last year.  Certain low-hazard industries have partial exemption from some of the OSHA reporting requirements.  (Determined by your SIC code, but mainly includes retail, …

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Should I have a Bad Weather Policy?

You should have a written Bad Weather Policy.  Sometimes, you may have an emergency shutdown due to severe weather.  It is important that you let your employees know what your policy is when this occurs.  As part of your Employee Handbook, you should have a policy for inclement weather, stating your pay policy (usually it …

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What is the deadline for issuing Form W-2s to my employees?

Employers need to "furnish" employee W-2 forms by January 31st.  That means that the forms must be properly addressed and mailed before that due date.  You can also hand them out in person by that date.  Failure to furnish the W-2 forms by the deadline can result in fines. Must the Form W-2 report the value of …

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When do you pay overtime?

When does overtime (OT) start?  40 hours in a week or 8 hours in a day?  Federal law states that an employer usually must pay time-and-a-half (1.5) after 40 hours in a week.  There are a few exceptions to this rule for certain industries (like farm laborers) and certain positions (exempt, salaried employees).  State Laws: …

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Do I have to pay employees during bad weather shutdowns?

Do you pay employees during an emergency closure?  When bad weather or a natural disaster occurs, a business can be forced to close down for a time.  The closure might be caused by weather conditions like snow, heavy rain, hurricane, tornado, flooding, or sleet.  The closure could also occur due to a natural disaster or other …

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How often do I have to pay employees?

How often are you required to pay a non-exempt, hourly employee?  A business can get into trouble if they do not pay their staff as often as the law requires.  Each state has different regulations (Alabama, Montana, Nebraska, Pennsylvania, and South Carolina are the exceptions).  In some states, the rules even differ, depending on the …

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